How to Hire the Right Photographer in Uncertain Times

February 25, 2021

Get insight on best practices for hiring a photographer during the uncertainty of COVID-19 in this expert article contributed by Scott Menzies, a professional photographer on Bidvine. From arranging a video call with your photographer to discussing rescheduling options, and staying up to date with local guidelines, you'll soon be all set to book the best photographer for your event.

Hiring The Right Photographer in Uncertain Times

Hiring a photographer is not always an easy task regardless of whether it is for a wedding, event, or photoshoot. Now it is even harder due to the current pandemic. So, I have put together a few tips on how to make sure you are hiring the right photographer for you.

Get to Know Your Photographer With a Video Call or Phone Call

Generally, I would have said always meet the prospective photographer prior to booking. Usually a consultation in a public place like a coffee shop or café, just to make sure you are comfortable with the person and you like them. After all, you want to make sure you're sharing your special occasion with someone you like. 

Video Calling

However, due to the current COVID-19 guidelines and social distancing, this isn’t ideal or feasible so I recommend a video call or a phone call. Make sure you and the person get along.

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Note Down Any Special Requirements

Have questions, special requirements or a specific style you are looking for? Have all of this information noted down so you remember everything you need to ask. 

Notes to ask your photographer

Sometimes a special requirement can influence whether a photographer can take on the project or whether it will incur extra costs. Then, knowing your style preferences makes sure the photographer is happy shooting in the style you're looking for. Sometimes it might not be a style the photographer likes to shoot in. If this is the case, I'd recommend seeking another photographer for the job.

Arrange a Contract That Also Clarifies Rescheduling

Make sure the photographer has a contract in place. This is a safeguard for you and the photographer. Read the contract fully and if you are unsure about anything it is better to ask and get clarification than to worry about it. 

You should also ask about rescheduling. It is helpful to know the photographer's approach to rescheduling the photoshoot - for instance, if you have to reschedule your event due to lockdown rules. That way you have a plan in place, which is also noted in the contract, if the rescheduled event is set to a date the photographer has another booking for.

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Check For Public Liability Insurance

I would recommend choosing a photographer who has public liability insurance and professional indemnity insurance again, this is a safeguard for both parties.

Stay up to Date With Local Guidelines

It is important to stay up to date with your local guidelines and social distancing measures. If you are booking a photographer in a different region or you are travelling to a different region for an event then check the local guidelines for the area and communicate this with the photographer so that you can ensure everything goes as planned.

Ask About Any Precautions The Photographer is Taking

Inquire with the photographer what precautions they are taking in relation to COVID-19 while at events or in the studio.

Hand Sanitiser

Make sure you are happy with the procedures they have in place. If you have vulnerable people in attendance to events let the photographer know so that extra care can be taken around such guests.

Points to Remember

Here's an overview of what to remember when hiring a photographer during COVID-19.

  • Arrange a video or voice call with the photographer to make sure you are comfortable with hiring them.
  • Have questions and special requirements written down so you don’t forget to ask about them.
  • Look into their photography style to make sure the photographer is happy shooting in the style you would like.
  • Read the contract fully making sure you understand everything and ask if you have any uncertainties.
  • Find out rescheduling policies and make sure they are in the contract.
  • Check for insurance, public liability insurance and professional indemnity insurance safeguard both of you. 
  • Communicate about the social distancing and local guidelines for the event location. 
  • Discuss procedures and precautions at events or the photography studio put in place by the photographer.


A Note to My Fellow Photographers

To my fellow photographer’s COVID-19 has caused great issues for all of the creative arts but we cannot lay down to this. Use this time to prepare for what lies ahead amend or create new documents required due to COVID-19. Spend time in post-production perfecting or learning new skills. Grab your camera and a friend or two and try shooting a new style. A lot of small businesses will not make it through this pandemic and it’s a shame. I hope you all stay safe and make it through this. We need to stick together as a community.


Scott Menzies


Scott Menzies, Photographer

My name is Scott Menzies, I’m 28 and I’m a photographer based in Fife, Scotland. After around 7 years of being a hobbyist, I decided to take my photography to the next level and make a career out of it at the end of 2019. I didn’t want to be held back by being branded as a specific type of photographer so I take on all types of photography work however it is mainly weddings, events and portraiture.

Interested in booking Scott for an upcoming event or photoshoot? Click here to visit Scott's Bidvine profile!

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